Splinter meeting request
For splinter meetings organized by participants during the course of the conference, 8–12 September 2025 (Monday to Friday), we have reserved several rooms free of charge for the event organizer(s).
- Pluto (Boardroom), 12 seats, meeting table
- Charon (room 16), 12 seats, meeting table
- Io (room 3), 8 seats, meeting table (no window)
- Ganymede (room 4), 20 seats, meeting table
- Callisto (room 5), 20 seats, meeting table
- Europa (room 29), 20 seats, theatre style
The respective rooms are not available for booking as an extension of a regular programme session. Event requests are subject to availability of the room.
Please note that every participant in a splinter meeting must be registered for the conference at least for the day to have access to the building and meeting rooms.
The meeting rooms can be reserved for the following time blocks, whereby a maximum of two (2) successive time blocks can be blocked per event:
| Monday – Friday, 08–112 September 2025 | |
|---|---|
| Time block 1 | 08:30–10:30 |
| Time block 2 | 11:00–12:30 |
| Lunch block | 12:45–13:45 |
| Time block 4 | 14:00–16:00 (on Tuesday 14:00–15:00) |
| Time block 5 | 16:30–18:00 |
Your request will be handled on a first come, first served basis and reviewed by the Scientific Organizing Committee. You will be informed by email after approval.
An updated list of splinter meetings will be maintained online.
Technical support and hybrid solutions
A hybrid solution for an event is in the responsibility of the event organizer(s). Neither the Europlanet Society nor Copernicus Meetings are able to provide technical support.
In exceptional cases, a hybrid solution with technical support by the conference organizers is granted where a hybrid setup is indispensable for the success of the event.